What you need to set up an office: find out if it's worth it

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Many entrepreneurs and professionals want to open an office to receive clients and partners. Along the way, they end up having doubts about where to start, how much to invest, and ultimately, what is needed to set up an office.

Therefore, in this article, I will explain everything to you based on an example: a law firm . This way, it will be easier to have a reference point for the analysis, after all, some things can change from one area to another.

To do this, we will go through the following topics:

Physical structure of an office
Electronic structure of an office
Legal framework for opening an office
How much does it cost to set up a law firm?
Want to know if it’s worth setting up an office for your business? Then keep reading.

Physical structure of an office
To begin with, when we think about setting up an office, everything related to the physical part of the space comes to mind, including the location itself.

So, the first thing to do is find the ideal space for your office. Some parameters to consider are the location, size and number of rooms, whether you will rent or buy, and whether you will need a lot of renovations . These aspects will help you map out good options that fit your budget.

One highlight is the location of your office. Keep in mind that it needs to be in a commercial area and, preferably, one with good references. Your address can be a highlight to add value to your company.

In addition to the space, you will need to invest in furniture if you don't have any. For the reception, a table and chairs are the basics, at least one for the receptionist and two for potential clients and partners. This pattern can be repeated in the meeting rooms, regardless of how many there are in the space.

Don't forget about additional items such as waste baskets, cabinets, sideboards and general office supplies. In addition, providing an air-conditioned environment is a basic factor in today's offices, so pay attention to the type of air conditioning in your place .

Furthermore, investing in good lighting and decoration of the space makes all the difference in establishing your brand's identity, attracting customers and making the space more welcoming, so don't skip these details.

Electronic structure of an office
Nowadays, the electronic equipment in an office is a very important step to ensure the telemarketing leads, iran telephone number data smooth running of day-to-day activities. To start, ensure that everyone who needs them has good computers or laptops, such as those in reception and meeting rooms. Choose equipment that guarantees good processing with a pleasant and modern aesthetic.

Additionally, invest in a monitoring system to ensure the safety of the space and those who frequent it. Cameras and alarms are essential for this.

And don't forget to pay attention to the internet network you choose. Since most, if not all, of the work will be done online, the internet is a crucial factor for the smooth running of activities. Avoid slowing down processes that could be resolved easily with just a few clicks.

Legal framework for opening an office
Like everything that involves running a business, opening an office also requires some legal steps. These are essential to keep your activities regulated and guarantee your rights and duties as a legal entity.

In this case, an extremely important factor is to make sure that your office space can be used commercially . This is because there are spaces that are only residential and, therefore, opening an office in these locations puts your business at risk.

You can hold a conference with your city hall when opening your CNPJ , which is also essential. All of this can take up some time and requires knowledge of the bureaucracy involved in the process, so I suggest seeking a specialized accountant or lawyer.

Read also : Learn how to set up a virtual law firm .
In addition to all their experience, these professionals often use tools to streamline the process and make it simpler, such as Hero's Legalization Platform . This way, in addition to being able to focus on other aspects of your business, you can be sure that the legal process of opening your office will go smoothly.

How much does it cost to set up a law firm?
The cost of opening a law firm varies greatly, but in general, you can easily spend between R$15,000 and R$25,000 considering all the processes of renting properties, furniture, decoration, equipment and legal issues.

This is a considerable amount, especially for those who are just starting out in the field. That is why we understand that a physical space is not always the best option for developing a good business.

How so? There are much cheaper solutions that offer tax legality and a good address to promote your business. The Virtual Office is the perfect example: you hire a business address in a great region, open your CNPJ with a reliable and legal address and dedicate your financial, creative and time resources to your development and your clients.

Don't know about this service? Here on the blog, there is complete content on the subject that can help you: How much does a Virtual Office cost?

So, do you think it’s still worth setting up a physical office? If you have any questions about the advantages that a virtual office can offer you, contact a Hero in the chat and we’ll help you!