Permanent Certificate: how to request and consult?

[shukla7789]

When you create an entity subject to commercial registration, such as a company, you are issued with a document that proves the existence of that registration, the commercial registration certificate. This is the document that not only proves the existence of the entity, but also includes all subsequent registration processes.

Traditionally on paper and obtained at a registry office, nowadays, access to this information is much easier with the permanent commercial registration certificate .

What is the permanent certificate of commercial registration?
The permanent certificate of commercial registration, often simply called the "permanent certificate", is a digital document that allows access to the records and documents of any entity subject to commercial registration , whether companies, partnerships, cooperatives, public companies or others.

The permanent certificate can be easily requested and consulted hong kong whatsapp number database and replaces the traditional paper commercial registration certificate – although you can still opt for this if you wish. As it is in digital format, it has the advantage of always providing up-to-date information, containing all changes made.

When requesting a permanent certificate, instead of a paper certificate, you will receive a 12-digit numeric code in the format XXXX-XXXX-XXXX . Presenting this code replaces the delivery of the paper certificate for all necessary purposes.

Types of permanent certificate
The permanent certificate can be requested in three ways:

registration certificate , which provides information on the entity's registrations and pending registration requests;
certificate of registration and documents , in which, in addition to the records, the documents that served as the basis for the records are made available, except for the accounting documents;
certificate of the updated articles of association/statutes , in which, as the name indicates, the latest articles of association or updated articles of association are made available.
Who can apply?
A permanent certificate of commercial registration may be requested by any person or entity , relating to any registered entity. This request may be made at any time, and the code will be available after confirmation of payment.

How to request a permanent certificate step-by-step
The permanent certificate is requested online, on the ePortugal portal , more specifically through the Empresa Online page , in the permanent certificate request area. On this page you can either subscribe to a new certificate or renew an existing one.

To request a new permanent certificate, simply follow these steps:

Fill in the applicant's details, namely their name and NIF or NIPC, which will appear on the proof of payment for the service, their email and their mobile phone number, where they will receive communications about the status of the application;
Click on “Add subscription”;
Identify the entity for which you wish to obtain the permanent certificate, filling in its NIPC and clicking on "Validate entity”. If you do not know the NIPC, you can search by entity name;
Choose the type of certificate you wish to subscribe to;
Choose the desired subscription period, from 1 to 4 years, and the language (Portuguese or English) and click on "Continue”;
Check that the data presented is all correct;
You can add new subscriptions or renewals if you wish, as well as edit anything you need; otherwise, click on "Continue”;
Enter the data to issue the receipt, choose the payment method between Multibanco or Visa/Mastercard and click on "Continue”;
The certificate code will be generated and sent by email, and will be available after payment has been successfully processed. When it is available, you will receive a notification via the contact details you have provided.
To request the renewal of a permanent certificate that is due to expire within two months, you must follow similar steps, except that, after filling in the applicant's details, you must click on "Add renewal" and then enter the code of the certificate to be renewed and click on "Validate Certificate Code".

How to consult a permanent certificate?
Once issued, a certificate can be consulted online, free of charge, by anyone with a valid (non-expired) code. This consultation can also be carried out on the ePortugal portal , in the Online Company area, via the permanent certificate access page.

Therefore, whenever you are asked to present the commercial certificate, either to prove the existence of the legal entity or to prove your identity, you simply need to present the aforementioned 12-digit code and the recipient can easily enter it on that page to consult the permanent certificate.

How much does it cost to request a certificate?
Although it is free to consult, subscribing to a permanent certificate, like applying for a traditional commercial certificate, has an associated cost. The price to be paid depends on the type of certificate to be subscribed and the number of years of validity (1, 2, 3 or 4):

for the permanent registration certificate, it varies between €25 for 1 year and €70 for 4 years;
for the permanent registration certificate and documents, it varies between €55 for 1 year and €154 for 4 years;
for the permanent certificate of updated articles of association/statutes, it varies between €20 for 1 year and €50 for 4 years.